Virtual meetings face a lot of the challenges that in-person meetings do but also have additional distractions and technological hurdles. You can still run an effective virtual meeting by following the basic meeting protocols.
An agenda is vital to ensure that virtual meetings remain on track and to keep participants on track. You can also motivate participants to ask open-ended questions, soliciting feedback and assigning roles to note down or record the next steps.
Test any hardware or software you require prior to presenting. Also, arrive on time to ensure you have enough time for resolving any technical issues that may occur prior to the scheduled start time.
You can’t read the body language or emotions if you’re not in a position to observe the attendees. So, try to keep eye contact with everyone, or ask them to do so. It is also recommended to choose a quiet space with no distractions so that you can give your full focus to the meeting. You can turn off your microphone if you’re not talking.
Get feedback at the conclusion of a session if you are the moderator. This can help identify areas for improvement and gives participants a clear understanding of how their input was appreciated. In the final two minutes of a session, it’s a good practice to outline the next steps, and to record any action items.